From advertisements to contracts and training materials to handouts, your company uses a wide range of documents to help the business run as smoothly as possible. As such, you need to choose one of the printers in Greenville, SC, that can help your company meet your goals and fulfill your printing needs. There are lots of different machines on the market to choose from. Here are 5 steps that you should take to help you select the right one for your company:
1. Consider Your Needs
Think about your company and the kinds of things that you print on a daily basis. Do you only need black-and-white documents or do you need the option to print in color? Do you need documents fast? If so, you should you look for a laser copier? Do you need a machine that offers other features, such as faxing or scanning? How many documents do you print every day? Will you need something that can handle over 100 pages every day? As you consider your office’s printing habits and needs, you’ll be able to get a better idea of what you should look for when you’re ready to select one.
2. Review Your Budget
Budget is an important thing to consider. Printers can be an expensive investment up front, but there are also operating costs that you should take into consideration. Think about all of the features that you want to include. Make sure that you can afford a printer that has all of the features that you want. From there, you should research the operation costs. How much do replacement ink cartridges, toner, and paper cost for the machine? Some machines don’t require ink cartridges or toner as often. If you have a tight budget, you want a machine that won’t require replacements as often.
3. Examine the Resolution
Resolution refers to the number of dots per square inch (dpi). The greater the resolution, the better quality that you’ll get for your photographs, graphics, and text. Look for something that can offer you at least 1440 dpi for the best results. This is an important thing to consider if you use a lot of graphics. Resolution will help your documents look more professional.
4. Check the Speed
You may have a large volume of things to print, but you don’t want your printer to take all day to complete the job. Find out how many documents the printer can print per minute. Make sure that the speed that the machine is capable of will meet your needs and keep you satisfied with the machine’s performance.
5. Confirm User Friendliness
You may have technologically savvy employees, but let’s face it: some printers can be confusing. Nobody wants to be the one stuck trying to unjam paper or reprogramming the settings. Find a machine with straightforward instructions that will make it easy for your employees to complete the setup process and take care of the machine. Your employees don’t have a lot of time during the day to read an instruction manual to get the machines working, so you need to find a user-friendly printer for them to use.
Take these 5 steps to determine which one of the printers in Greenville, SC, will fill your needs and help you print the documents that you need. It’s important to find a quality machine that you will have an easy time maintaining, so it will continue to work for you for many years to come. In this way, a good commercial printer will be a great investment for your company that will make sure that you have quality documents to help further your business goals.